1. The responsibility for compliance with relevant civil safeguarding legislation (Children First Act, National Vetting Bureau Act) in everything to do with a summer school , work camp or similar activity of some weeks duration - often involving adults and minors from abroad - lies in the first instance with the Irish entity responsible for hosting or organising it. 

2. The Prelature of Opus Dei does not normally have a direct role in such events, even if they involve a visiting priest who is incardinated in the Prelature, unless the activity takes place in a centre of the Prelature. The Prelature in Ireland can only seek Garda vetting for a priest or layperson who is to undertake “relevant work” on its behalf in Ireland.

3. If the proposed summer school (or similar) activity – 

   • is directed to persons who are not faithful of the Prelature, and

   • includes giving them religious formation on behalf of the Prelature, and

   • is to take place in a venue which is not erected as a centre of the Prelature,

then the leaders involved (lay persons and priest) would have to be vetted on behalf of the Prelature, even if they were also required to be vetted on behalf of the civil entity. See Section B below.

4. In the case of a visiting priest, the general rule is that, prior to visiting an ecclesiastical jurisdiction in Ireland in which he is not incardinated (with the intention to engage in public ministry for 4 days or more, or on a repeated or regular basis), a priest must obtain the permission of the relevant Ordinary in accordance with NBSCCCI Guidance Section S6.G (Pages 89-93).  This would apply to any ministry by a visiting priest in a venue which is not a centre of the Prelature. The requirements are summarised in Section C below.

5. The responsibility for compliance with relevant guidance on Church safeguarding procedures lies with the priest concerned, and involves communications with –

   • his own Ordinary (e.g. his Regional Vicar, or the Director of his Delegation, if he is incardinated in the Prelature) and 

   • the local Ordinary (Bishop) in whose Diocese the activity is to take place. 

6. If a visiting priest is living in a Centre of the Prelature while attending to a summer school activity elsewhere – whether or not he also ministers to adults in that Centre – no additional permission is needed, unless it involves some ministry with minors on behalf of the Prelature.

§1 Key Vetting Concepts:

1. Republic of Ireland

   • The main requirement of the NVB Act is that a relevant organisation shall not engage, employ, enter into a contract for services with, or otherwise permit any person (whether or not for commercial or any other consideration), to undertake relevant work or activities on its behalf, unless the organisation receives a vetting disclosure from the Bureau in respect of that person.

   • Relevant work (in the context of the Prelature of Opus Dei, in RoI) means primarily "Any work or activity as a minister or priest or any other person engaged in the advancement of any religious beliefs to children, unless such work or activity is merely incidental to the advancement of religious beliefs to persons who are not children." 

2. Northern Ireland

   • The main requirement of the SVGO is that the employer of any person engaging in a regulated activity must obtain an enhanced AccessNI disclosure for that person. 

   • Regulated activity  (in the context of the Prelature of Opus Dei, in NI) means primarily "teaching, training, instructing, caring for or supervising children, or providing advice/guidance on well-being".

   • An activity is only regulated, however, if “it is carried out frequently by the same person” or if the person carrying out the activity “does so at any time on more than three days in any period of 30 days” or “does so at any time between 2 a.m. and 6 a.m., and the activity gives the person the opportunity to have face-to-face contact with children.” An overnight event such as a summer camp would thus require AccessNI vetting of all the leaders and volunteers involved, whereas an occasional daytime activity (e.g. less than three days in any period of 30 days) would not.

§2 Who should obtain a Vetting Disclosure (RoI)?

1. The first things to identify in regard to the proposed engagement of a visiting layperson priest in any relevant work or regulated activity are 

   • the Church body or civil (i.e. non-Church) agency responsible for that activity - or on whose behalf it is carried out - and 

   • the civil jurisdiction (RoI or NI) under which it will take place. 

2. If the Prelature as such is responsible for the regulated work or regulated activity, because it comprises giving formation to minors or vulnerable persons on behalf of the Prelature in Ireland – whether in its own centres, on a premises owned by or for which another Church body is responsible (e.g. a church, or a Marian shrine), or in any non-Church property or venue in a diocese – the NWE Region of the Prelature in Ireland will be have the civil legal obligation to obtain a vetting disclosure, where required, for the visiting priest and other adults involved.

3. If the regulated work or regulated activity is organised by a civil agency, such as a school or club – in any of the foregoing venues – that entity will be under a legal obligation to obtain a vetting disclosure in respect of the involvement of the visiting priest and other adults involved in the activity, even if the same persons have already been vetted by the Prelature or by a diocese for their own purposes.

4. If a visiting priest is to be involved in any regulated work or a regulated activity in a diocesan context during his stay (e.g. saying a parish Mass frequently), the relevant diocese or Church body will have to obtain a vetting disclosure in respect of that activity or work, even if it is in addition to parallel vetting requirements applicable to the Prelature and/or a civil agency.

5. Points to note:

   • There is no exemption from the obligation to obtain a vetting disclosure for activities of short duration in the Republic of Ireland.

   • Where the nature of the work or volunteering roles are identical with those of another organisation for which a person has already been vetted – and if the activity is to take place in the Republic of Ireland – the obligation on the second organisation to obtain a vetting disclosure may be satisfied by a written agreement with the first organisation (e.g. between two dioceses) under section 12(3A) of the Act.

   • In Northern Ireland, an AccessNI disclosure certificate may not be issued for an infrequent activity with minors or one which is of short duration, if it falls outside the definition of a regulated activity (see §1.2 above).

   • An AccessNI disclosure certificate is only valid during the recruitment process for a specific role or job. An applicant can't transfer a disclosure certificate from one role to another. Only applicants receive a copy of a disclosure certificate unless they give AccessNI permission to send it to their prospective employer. Employers should not keep a certificate for longer than six months. 

   • The bishops of Northern Ireland have established a Central Northern Dioceses Vetting Office, which processes all vetting applications to AccessNI for persons engaged in regulated activities on behalf of Northern dioceses. This would only include visiting priests of the Prelature if they engage in a regular or frequent ministry (e.g. say Mass, hear confessions) under the aegis of a chaplaincy or parish in a Northern Diocese.

§3 What should a visiting layperson or priest do?

Where a vetting disclosure is required (see §1 above) – in addition to any Letters of Good Standing required for a priest (see Section C, §1 below) – a visiting layperson or priest of the Prelature must:

1. provide evidence of police clearance from his country of residence,

2. complete the online safeguarding induction agreement with the NWE region (re code of conduct, vetting consent, data protection etc.), and

3. complete a subsequent application process (if not already in place) for police vetting for 

   • the Prelature in Ireland (where applicable), and/or 

   • for the relevant Irish diocese (where applicable), and/or 

   • for the relevant civil entity (where applicable).

Visitors may consult the Deputy Safeguarding Coordinator for Ireland for assistance with these procedures. It will greatly facilitate this consultation if they have studied the foregoing summary carefully beforehand and have also consulted the relevant definitions and vetting guidance in the Local Safeguarding Policy for Ireland on this website.

§1 When does a Visiting Priest need Letters of Good Standing from his Regional Vicar?

1. Once-off events (up to 3 days, not 'regulated activity' or 'relevant work' )

To simply participate or officiate as a priest 

• in a once-off event in a diocesan context such as a funeral, baptism or wedding, or 

• for a once-off stay of 1 to 3 days 

• which does NOT involve a 'regulated activity' (NI) or 'relevant work' (RoI), 

the visiting priest should sign the appropriate church register to declare his presence at a specific date and time, and present his celebret for inspection by a local representative of the Ordinary (e.g. parish priest or his delegate).

Where a visit is for a purpose which is defined in legislation as a "relevant work" (RoI) or a  "regulated activity" (NI), even if it is a 'once-off' event lasting less than four days, the visit should be regarded as a 'short-term event' (see next below) and may also require police vetting (see §4 below). 

2. Short-term events (i.e. 4 days or more, or repeated events, or regulated activity | relevant work )

Prior to exercising ministry in an ecclesiastical jurisdiction in Ireland (with the intention to engage in public ministry for 4 days or more, or on a repeated or regular basis), a visiting priest of the Prelature must obtain the permission of the relevant Ordinary in accordance with Article 33 and Article 36.

• Ministry by visiting priests - whether for adults or minors - which takes place in centres of the Prelature (which have been duly erected in a diocese with the agreement of the Ordinary) does not require Letters of Good Standing to be sent to the Ordinary of the diocese. The ministry of a visiting priest of the Prelature or the Priestly Society of the Holy Cross in a centre of the Prelature is taken as approved by the NWE Regional Vicar from the fact of his incardination in the Prelature or his membership in the Priestly Society.

• Ministry by visiting priests of the Prelature, which takes place elsewhere in a diocese but which is directed exclusively to faithful of the Prelature, does not normally require Letters of Good Standing to be sent to the Ordinary of the diocese. Any ministry directed to faithful of the Prelature as such automatically excludes any ministry with children (because minors cannot be faithful of the Prelature) and does not normally involve vulnerable persons.

• Any other form of short-term ministry by a visiting priest of the Prelature in the territory of a diocese requires that he demonstrate in writing to the Ordinary of the relevant diocese, in accordance with Article 36, that he is in Good Standing with his regional Ordinary in the Prelature. 

§2 The Good Standing procedure (where applicable) requires a visiting priest to:

1. provide his own contact details,

2. provide the contact details of his regional Ordinary in the Prelature,

3. provide details of -

• the type of short-term pastoral activity envisaged,

• the entity responsible for the activity,

• the proposed venue of the pastoral activity, and

• the commencement and finishing dates of his involvement,

4. provide a signed confidential Declaration regarding any personal disciplinary procedures or prosecutions (cf. NBSCCCI Guidance 1.1A, Template 3),

5. provide a signed self-declaration of his own Good Standing (cf. NBSCCCI Guidance 1.1C, Template 2),

6. provide a Letter of Good Standing from his Ordinary (cf. NBSCCCI Guidance 1.1C, Template 3).

§3 The consent procedure involves an exchange of correspondence between the applicant, his Ordinary and the receiving Ordinary. This may take time. Such visits should therefore be prepared in advance, allowing an adequate lead-in period.  A visiting priest may consult the Deputy Safeguarding Coordinator for Ireland for assistance with these procedures. Templates are available to facilitate communication with diocesan authorities.

Summary taken form NBSCCCI Newsletter, March 2025

• All clergy incardinated into the diocese or religious order will have been Garda/AccessNI vetted as part of safe recruitment (Guidance S1.A).

• Visiting clergy should follow best practice and contact the local parish priest/superior of a religious house before undertaking ministry in that ecclesiastical jurisdiction. If this ministry is considered to be regulated activity, then the guidance regarding the vetting process must be undertaken and a letter of good standing received (1.1C Template 2) from the ordinary of the cleric. 

• However, should the cleric be present for one event in a parish or diocese, such as a funeral, baptism or wedding, he should sign the register in the sacristy to declare his presence on a particular time and date. 

• Furthermore, should the cleric not be incardinated in the ecclesiastical jurisdiction that he visits, he must provide his Celebret for inspection by the parish priest or duly delegated person, and this should be noted beside the visitor’s signature in the register.

• When clergy from outside Ireland visit with the intention of being involved in short-term ministry, evidence should be provided that confirms they are priests in good standing and that they are fit for ministry.

• Clergy who come from parts of the world where police vetting arrangements are not in existence may seek to minister in Ireland. As a consequence, the statutory route is not always available as a means of confirming that there is no adverse information known about them that would prevent them from carrying out ministry in Ireland. 

• Prior to visiting Ireland, where there is an intention to engage in public ministry, all visiting priests must write seeking permission of the Church authority, giving details about the duration of the visit, the type of ministry and the location of ministry being considered. The contact details of the Church authority of the visiting priest must be provided in advance.

• Upon receipt of a request from visiting clergy to carry out ministry, the Church authority must acknowledge the same, and then make a request in writing to the visitor (S6.G Template 1) for a Celebret or confirmation of good standing (S6.G Template 3), signed by their Church authority.

• The visiting priest must be asked to complete a declaration of good standing form (S6.G Template 2). 

• A vetting check must be carried out through the Garda National Vetting Bureau/AccessNI (Guidance S1.B).

• If the Church authority is satisfied that there are no concerns about the visiting religious, permission should be given in writing to the visitor, outlining the specified ministry, including its duration and location (S6.G Template 4).

• A copy of this permission (S6.G Template 4) should be forwarded to the parish priest or local superior of the visitor, and also to the parish priest or local superior of the location of the ministry outlined in the letter.

• A copy of the permission (S6.G Template 4) should be stored in the offices of the Church authority, in line with confidentiality and storage of information (Appendix B).

You may wish to review the full NBSCCCI guidance on this topic, which includes:

• Procedures to be followed by visiting clergy from outside Ireland wishing to minister at a one-off event

• Procedures for visiting persons in any form of consecrated life within and outside Ireland

• Procedures for seminarians and pastoral students undertaking pastoral placements as part of their formation.